Hiring for UAE - Administration Executive Position

Posted: posted 3 days ago

Job Description

Minimum 2–4 years’ Administrative UAE Experience

Key Responsibilities

• Provide administrative support to onsite operations to ensure smooth day-to-day functioning.
• Maintain and organise operational and administrative documentation (soft and hard copy).
• Coordinate with internal departments (HR, HSSEQ, Operations, Finance) for administrative requirements.
• Manage office supplies, inventory and procurement requests in line with company procedures.
• Support onboarding formalities for new employees, including documentation and coordination.
• Assist in scheduling meetings, preparing minutes of meeting and tracking action items.
• Ensure proper filing, tracking and archiving of company documents in line with internal policy.
• Maintain up-to-date records of employee data, contracts, permits and operational documents.
• Support audits by preparing and providing required documentation.
• Track expiry of licenses, permits and contracts; ensure timely renewals.
• Act as point of contact for internal administrative queries and support requests.
• Coordinate with external vendors, service providers and government entities when required.
• Ensure timely communication and follow-up with relevant stakeholders.

Key Competencies

• Bachelor’s degree in Business Administration or a related field; a certification in office management is an advantage.
• Minimum 2–4 years’ administrative experience, preferably in logistics, industrial or operations settings.
• Strong organizational and time-management skills; attention to detail.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); familiarity with ERP systems (e.g. RAMCO) is an advantage.
• Effective written and verbal communication in English; additional languages an advantage.
• Ability to handle multiple tasks, maintain confidentiality and work in a fast-paced, multicultural environment.