Administrative Specialist

Posted: posted yesterday

Job Description

Job Description:
The company is seeking a professional Administrative Specialist to work directly with the CEO, possessing strong organizational, analytical, and coordination skills, with a minimum of 3 years of experience in administrative support or executive coordination. The role is responsible for supporting daily operations, enhancing communication flow, and improving reporting efficiency across the company.

Key Responsibilities:

• Manage and organize the CEO’s calendar, appointments, and meetings.
• Follow up on daily operations with all departments, managers, and employees.
• Prepare daily, weekly, and monthly reports on business progress, performance status, challenges, and task completion.
• Prepare executive reports related to operations, attendance, follow-up actions, and administrative observations.
• Submit periodic reports to the CEO including key findings and recommendations.
• Coordinate directly between the CEO and all departments to ensure execution of instructions.
• Prepare official correspondence, presentations, and business documents professionally.
• Use Microsoft Excel, Microsoft Word, and Microsoft PowerPoint at an advanced level.
• Prepare meeting minutes and follow up on decisions until closure.
• Utilize artificial intelligence tools to improve productivity, reporting, and workflow efficiency.
• Handle executive and confidential information with complete discretion.

Qualifications:

• Bachelor’s degree in Accounting, Business Administration, or a related field.
• Minimum 3 years of experience in administrative or executive support roles.
• Fluency in both Arabic and English (spoken and written).
• Advanced skills in Microsoft Office applications and report preparation.
• Strong follow-up, coordination, and multitasking abilities.
• Ability to work under pressure and manage priorities effectively.

Preferred Personal Attributes:
Professional, proactive, detail-oriented, highly organized, efficient, and strong in communication and follow-up.